One family record across admissions, tuition, gradebook, and parent comms. AI drafts the routine emails in your school's voice. The board report drafts itself.
FACTS knows tuition. PowerSchool knows grades. Bloomz knows comms. None of them know all three about the same family at the same time. Hausstack is one record per family — siblings, financial aid status, payment history, conference notes, behavior incidents, last 5 emails — visible everywhere it matters. That's why our AI actually knows what it's writing about. That's why your re-enrollment campaign knows who's behind on tuition. That's why your board report writes itself.
| Admissions decision meeting | Brief includes sibling history, prior aid, family payment behavior |
| Tuition reminder email | AI knows about the recent absences and the upcoming conference |
| Teacher's note about a student | Pulls last year's notes from prior teachers automatically |
| Re-enrollment outreach | Drafts in tuition-status-aware tone, by family |
| Board report | Drafts itself from live admissions + tuition + retention data — you review |
Every AI draft, every report, every dashboard reads from the same family record. AI drafts. You always approve before anything goes out.
FACTS can't. Blackbaud can't. The data is siloed by design.
Christ Lutheran preschool sent 7 inquiries last year — 5 enrolled. North Hollywood Montessori sent 11 — 0 enrolled. Spring Open House cost $1,400 in food and faculty time and produced $96K in tuition. Track every inquiry, every applicant, every accept-to-enroll conversion automatically — by feeder school, by ad source, by event. Ravenna-class admissions analytics, included. FACTS shows you applications. We show you which sources actually become tuition revenue.
New family inquiry → tour booking → application → decision → enrollment → tuition setup → student record → conferences → re-enrollment. Every step flows on its own. AI drafts every routine email in your school's voice — late-tuition reminders, absence outreach, conference scheduling, snow-day notices. Less typing, less remembering, more brain space for the actual work of running your school. And the code and data are yours, day one and year ten.
I know a head of school who spent her entire summer migrating from FACTS to Blackbaud — manually, herself, evenings and weekends from June through August. A colleague paid a consultant $40K to do roughly the same migration. Both ended up in someone else's software, on someone else's roadmap, paying someone else $20K+ a year for the privilege.
That's the modern playbook for getting a small school onto modern systems — sweat your summer or sign a check, end up on a vendor's terms forever. Hausstack is the third option. We do the migration AND the system is built around how YOUR school actually runs.
| Path to modern school operations | Annual cost | What you give up |
|---|---|---|
| Stack FACTS + Blackbaud + Bloomz + admissions tool | $20K–$35K/yr in licenses | Double-entry, vendor's roadmap |
| Add Ravenna for admissions analytics | + $15K–$25K/yr | Another login, another data silo |
| Hire or contract IT to keep it running | $1K–$3K/mo + your weekends | Cash, focus |
| Hausstack | ~$18K/yr · one board-approvable line item | Nothing. Code & data are yours. |
Hausstack runs about 0.5% of a typical 250-student private school's annual tuition revenue. There's no comparison.
Because the system is built around how your school actually runs, there's nothing weird to memorize. It looks like how your office already works — just faster. Less training, fewer "which platform was that in?" questions, and your business manager and admissions director are looking at the same family record by lunchtime on day one.
FACTS, Blackbaud, and Bloomz each do one piece. Your office stitches them together by hand. Hausstack is the same money — one system, one record, AI included.
| FACTS + Blackbaud + Bloomz | Hausstack | |
|---|---|---|
| Student record (SIS) | ✓ | ✓ |
| Tuition + payments | ✓ | ✓ |
| Gradebook + report cards | ✓ | ✓ |
| Parent communications | ✓ basic | ✓ AI-drafted in your voice |
| One unified family record across everything | ✗ (3 silos) | ✓ |
| Admissions analytics — yield by feeder school + source | ✗ (Ravenna add-on at $15K+/yr) | ✓ included |
| Re-enrollment outreach that knows tuition status | ✗ | ✓ |
| AI email/text drafting in your school's voice | ✗ | ✓ |
| Single sign-on for staff across all functions | ✗ (3 logins) | ✓ |
| Parent portal under your school's name (not the vendor's) | ✗ | ✓ |
| FERPA-aligned architecture · you own the data | vendor-owned | ✓ |
| SOC 2 Type II | vendor-owned | in progress · audit ready Q4 2026 |
| You own the code & data | ✗ vendor-owned | ✓ |
| New AI feature added to your system | ~yearly | every other month |
| Done-for-you data migration from your current software | DIY export | we handle it · week 1 |
| One-time setup fee | $2K–$5K each platform | $10K |
| Annual cost (250 students) | $20K–$35K | $18K (one line item) |
Pays for itself the first year — your business manager gets back two afternoons a week, your admissions director gets analytics that used to cost extra, and your re-enrollment outreach starts knowing who's behind on tuition. The first call is honest, no pressure — we'll only build it if it makes sense for your school.
Whatever you're on today — FACTS, Blackbaud, RenWeb, PowerSchool, Smart Tuition, Bloomz, Ravenna, Finalsite, Google Workspace — we move your active families, students, and tuition history into your new system in week one. Gradebook history and parent communications follow as exports clear (typically week two; PowerSchool data exports can take longer due to vendor review). We do not rip out your old systems on day one. They run side-by-side until you've signed off on every record.
Your data is encrypted both when moving and when stored. Privacy agreement signed before anything moves. Old exports deleted once you're live. Nothing imported automatically without you reviewing it first.
No per-student fees.
Best fit: small private K-12 schools, 150–600 students, where the head of school, business manager, and admissions director all touch operations daily.
Multi-campus schools, complex variable-tuition or financial-aid workflows, custom accounting integrations, or unusually messy migrations are scoped separately.
Book the call →Most small private schools are still on a Squarespace template or a 5-year-old custom site that doesn't reflect the school they've become. While we're building your software, we'll build a modern custom site to go with it — your branding, your campus photography, your faculty bios, plus the parent portal login, online application + tour booking, calendar, and giving links integrated directly with your Hausstack system. A school site like this is $14,000 standalone. Bundled with your build, it's $6,000 — because the brand and content work is already on the table and we're already on the calendar. One launch day, one team, one bill.
ONBOARDING OUR FIRST COHORT OF LA PRIVATE SCHOOLS · 3 SPOTS THIS TERM
Thirty minutes on Zoom — or 90 minutes on campus if you're in LA. Bring your last batch of unanswered parent emails, your most recent re-enrollment report, and a sample admissions inquiry. We'll look for where the day is leaking and whether Hausstack can realistically pay for itself within the school year. No pitch — I'll listen first.
Onboarding our first cohort of LA private schools · 3 spots this term